The whole concept of GTD (Getting Things Done) revolves around the productivity tools like Calendar and To-Do apps. Especially, in the current situation of home quarantine and lockdown, where the majority people and teams are working from home, it’s essential to keep track of tasks and clear them before the end of the day.
The best task management software companies are constantly iterating and releasing new features on a regular basis. Use these tips to help you find the right task management software for your personal projects and needs.
Build a strong list of best apps and tools (or simply use the one we just discussed — The 11 top Project Management Apps to try in 2019). Step 3: Take a test-drive Almost every software available today comes with an initial trial period or a freemium subscription plan.
In 2020, task management apps aren’t just limited to create and complete tasks. They offer more functions to increase overall user engagement. Some of the features include habit tracking, basic project management, location-based reminders, calendar integration, and more.
App #4: Project Management Apps (Planner, Trello, Wrike, Asana) This fourth category is more so a bucket of project management apps. Microsoft Planner is going to be the simplest one to add; it’s very Trello-esque. Trello also has an app of its own, and is joined by other strong Microsoft Teams apps for project managers like Wrike and Asana. 30 Best to-do list apps to keep your life on track 1. ProofHub is an efficient task management system and project management software to gather your thoughts. Bit is well rounded and simple enough to be used as a to-do app by an individual and powerful enough to be.
While choosing an app over the other, it’s essential to invest in a platform that is easily available on rival platforms. That way, all your tasks get synced over multiple platforms, and you don’t lose data when switching between the devices.
We have hand-picked top five task management apps for iOS and Mac. In this post, we are going to talk about their features, price, theme engine, and more. Let’s get started.
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1. Microsoft To-Do
In a bid to accelerate its ‘Mobile First, Cloud First’ vision, Microsoft purchased the popular task management tool Wunderlist and shut down the further development in favor of its app Microsoft To-Do.
After four years of acquisition, I can safely say that Microsoft’s version of task management is right up there with the rivals. The company recently redesigned the whole app to make it more familiar to the Wunderlist users.
Microsoft To-Do offers the My Day function, which lets you add tasks for the day. You can quickly add terms like ‘Conference call 8 PM,’ and the app will suggest the time for the task. You can also add sub-tasks for the prime to-do task.
Being a Microsoft product, it nicely integrates with other services as well. For example, you can flag an email in the Outlook app, and it will get saved in the Flagged mail section in the Microsoft To-Do app. One can also view the tasks in the Outlook desktop app.
The other functions include the ability to create a list, Siri Shortcuts support, dark theme, Wunderlist import tool, and more.
The company’s macOS app is right up there with its iOS counterpart. It supports keyboard shortcuts too. The app syncs the theme and wallpapers from the mobile app, which looks nice on the big screen.
Microsoft To-Do is completely free to use, and it’s available on Android, iOS, Windows, and Mac.
Download Microsoft To-Do for iOSDownload Microsoft To-Do for macOS
2. TickTick
This one is my favorite. TickTick is a multi-featured productivity app. It’s full features, but more importantly, the overall implementation is better than the others.
The theme support is the best I have ever seen. It’s not limited to light/dark theme. You can implement colorful ones based on seasons and well-known cities around the world.
Besides creating a list and adding a task, the app also has integrated habit tracking and the Pomodoro function. You can add habits and complete them to see a cool chain of habit building in the calendar widget. Pomodoro helps you keep track of the productive hours throughout the app.
Best Free Task Management App
The Mac version is more powerful. In a task list, one can switch to a Kanban-style to view and manage tasks. The desktop app also supports notes function.
TickTick is free to use. But the premium subscription at $2 per month lets you unlock functions like theme support, habit tracking, app icon customization, and more. It’s accessible on iOS, Android, Windows, and macOS.
Download TickTick for iOSDownload TickTick for macOS
3. Apple Reminders
After neglecting the default Reminders app over the years, Apple finally gave it the much-needed makeover with the iOS 13 update. It’s now head to head with the third-party apps there.
For starters, the new design looks much better than ever. It lets you add tasks as well as location-based reminders. I use it all the time. I have set the relevant tasks to remind myself wherever I reach my workplace.
You can ask Siri to set tasks and even add a reminder when you are messaging a particular person. Check out the best tips and tricks for the Apple Reminders app.
The Mac app also got the redesign to resemble the iOS version. It’s not as fluid or intuitive as the others. I’m hoping to see tight integration with other Apple services, including the Notes and Email app in the future.
Apple Reminders is only available on iOS and macOS. It’s completely free to use.
The Best Task Management App
Download Apple Reminders for iOS
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4. Todoist
Used by millions of users around the world, Todoist has nailed the task management in the app. The app uses a fairly standard UI with the hamburger menu.
It terms lists as projects and even lets you add tags to find the tasks later. Todoist recently announced Foundation function, which lets you convert big projects in the small tasks to manage them more efficiently.
One can also use Siri Shortcuts to set tasks. The app supports icon customization to change app icons. Todoist has integrated a cool stats tab to see the data of completed tasks.
The Mac app is right up there with the iOS variant. If you are looking for the best Mac app to manage tasks, then Todoist will easily top the list. It’s available on Android and Windows as well. The app is free to download, but the premium functions such as icon customization, stats, etc., come with a subscription of $50 per year.
Download Todoist for iOSDownload Todoist for macOS
Best Task Management Apps For Iphone
5. Any.do
Any.do brings fresh UI to the table. It shows the tabbed list from the home screen. The app has rightly integrated the calendar function to use it as a calendar app too.
The biggest highlight of the app is how it plans your day. It will suggest all the tasks one by one and will ask you to take action on it.
A couple of things to mention here. I experienced a few crashes while using the app, and adding a new task screen was quite cumbersome. It’s not minimal like others and asks way too many details upfront.
Any.do is available on iOS, Android, Windows, and macOS.
Download Any.do for iOSDownload Any.do for macOS
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Get Tasks Done in Style
Use any of the apps mentioned above, and you will be completely fine with flying through the day without missing any task. Microsoft To-Do is free, TickTick is an all-rounder, millions favor Todoist, Apple Reminders makes the best out of Apple ecosystem. At the same time, Any.do is perfect for task and calendar combo.
Next up:Looking to ditch the Apple Reminders in favor of richer third-party apps? Read the post to find the top five alternatives for the Apple Reminders app.
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.Read NextTop 5 Apple Reminders Alternatives for iOSAlso See#productivity #iOS apps
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Kicking off a new year always brings with it a renewed sense of optimism and productivity.
But in order to maintain that productivity and proactively keep on top of your workload, whether it be professionally or personally, you need to find a system that works for you.
Depending on your own personality, work habits and type of employment, that could include tracking your day on a calendar, planning out the year in a journal or more commonly looking for a task management tool to help plan and manage the day to day activities of you (and your team).
So as we enter 2019 we thought we would turn our attention and look at the best task management apps for 2019.
Task Pigeon – One Of The Best Task Management Apps For 2019
One of the biggest hurdles to productivity and sticking to your goals is getting bogged down in the “administrative hassle” of managing what you actually have to do.
Unlike many other task management tools with complex navigation, multiple layers to the user interface and long on-boarding times, Task Pigeon makes task management simple.
However don’t let the simplicity of the design fool you, Task Pigeon has a host of features for both individuals and teams. This includes the ability to view tasks on multiple “dashboards” including a task tile view, list view and kanban board view.
Task Pigeon also lets you easily assign tasks, mark tasks as private, add guest users with view only access and respond to task updates direct from your email.
Furthermore some of our more advanced features include sub-categories to make organizing your task easier, recurring tasks that allow you to re-create tasks on a schedule you choose, as well as private categories to help restrict who can view and interact with specific tasks.
Like any good task management app in 2019 Task Pigeon provides a 100% free tier that grants access to all the core features you and your team will need. Their paid plan unlocks additional features and provides additional functionality for larger teams.
Trello – A Well-Known & Trusts Task Management App
Trello is one of the original task management apps on the market. But despite being “one of the old gang” Trello still makes an appearance in our top task management apps for 2019.
Trello is a task management tool that primarily uses the Kanban board approach to displaying and managing tasks. They do however have the option to add a calendar view as one of their “power ups”.
The staying power of Trello is evident in its easy of use and wide variety of integrations which may suit users who have a number of applications they wish to integrate into their workflow.
For larger organisations and teams however managing multiple projects can become a little more complex than other applications. For small teams or individuals Trello does however offer a free tier which should suit most peoples requirements.
Asana – Moving Towards The Enterprise But A Top Task Management App For 2019
Asana was originally built by a handful of engineers as a task management tool at Facebook before becoming its own company.
Initially Asana focused their product road map and marketing efforts across the board, allowing it to easily gain market share in businesses of all sizes.
More recent product and pricing decisions do suggest a shift upmarket to a platform that caters more to larger businesses or enterprise based solutions.
That said the level of product support available and wide variety of features make Asana a great choice for a task management application in 2019, especially if you have more detailed projects to manage and want the ability to provide more granular details and insight into tasks.
Like Trello and Task Pigeon before it Asana also has a free tier making it easy for you to get started.
Clickup – A Fast Growing App And One Of The Best For 2019
Clickup might not be a task management application you have heard a lot about. But it is growing and fast.
Clickup has managed to penetrate the market with a free tier and low cost paid plan. They also aim to “be everything for everyone” which a may or may suit you and your team. While on face value more features can be beneficial there is the risk of it adding unnecessary complexity.
Some of the key features that stand out with Clickup is its multiple task views, ability to assign comments to individual and time tracking capabilities. It also offers Gantt charts which can make Clickup a good task management app for managing larger projects, with multiple steps or sub tasks in 2019.
If Clickup doesn’t quite meet your needs and you are looking for a wider range of alternatives you like like to check out our post on the Top 9 Clickup Alternatives here.
Monday.com – No Free Tier But Still A Top Task Management App For 2019
Unlike the other tools we have profiled above Monday.com does not include an ongoing free plan. Despite that we found it worth of inclusion because of its visually pleasing user interface and ability to customize certain aspects of the interface without introducing unnecessary complexity.
While the lack of a free tier may be a turn off for some if you are open to paying for a task management tool then you should include Monday.com in the mix. Some of the core features you will find in Monday include the ability to easily track project time lines, update task progress and add custom columns that suit the individual needs of you and your business.
On the pricing from Monday’s paid plan starts at $25 per month for a team of five users when billed annually. This plan does however not include the map view, calendar view and host of other features that you are likely to find useful. For that you will be looking at $39 per month.
If the visual interface and customisation options of Monday don’t suit your needs and you are looking for a wider list of alternatives, we have recently detailed the Top 9 Alternatives To Monday.com here.
Well, that wraps up our list of the best task management tools for 2019. Out of the short list of five tools, including Task Pigeon, Trello, Asana, Clickup and Monday we believe there is a tool in their that will fit most, if not all teams out there. So dive in. Take a look. And enjoy 2019!